What to Do if Your Residence Permit Application is Rejected: Detailed Guide

Facing a rejection for your residence permit application in Poland can be a frustrating experience, but it doesn’t mean the end of your journey. This comprehensive guide will walk you through the steps you should take if your application is turned down, and provide contact information for key authorities to help you resolve the issue.

1. Analyze the Reason for Rejection

The rejection letter from the Voivodeship Office (Urząd Wojewódzki) will specify the reasons for the denial. This might include missing documents, incomplete applications, or failing to meet legal requirements. Carefully review the reasons mentioned and identify the areas that need to be corrected.

2. Consult a Legal Expert

Seek advice from an immigration consultant or lawyer to better understand the rejection and formulate a strategy. They can help you understand your rights, and the best course of action, and may identify solutions that you hadn’t considered.

3. File an Appeal

You have the right to appeal the decision within 14 days from the date of receiving the rejection letter. The appeal should be submitted to the same Voivodeship Office that issued the decision. Make sure to:

• Provide new or additional documents that were missing or deemed insufficient in your initial application.

• Clearly explain why you believe the decision should be reconsidered.

4. Contact the Relevant Voivodeship Office

If you need further clarification or want to inquire about your appeal status, you can reach out to the appropriate Voivodeship Office. Here’s a list of some key contact details:

• Warsaw Voivodeship Office

  • Phone: +48 47 721 75 75

  • Email: info@mazowieckie.pl

• Wrocław Voivodeship Office

  • Phone: +48 71 340 66 00

  • Email: info@duw.pl

• Poznań Voivodeship Office

  • Phone: +48 61 854 19 80

  • Email: info@migrant.poznan.uw.gov.pl

For more contact information on other voivodeship offices, you can visit the Office for Foreigners website​.

5. Consider Reapplying

If the appeal is not successful or you believe it’s better to start fresh, consider reapplying. Before reapplying, make sure:

• You have addressed the reasons for the initial rejection.

• You have all the required documents and any necessary translations.

• Your circumstances meet the requirements for the residence permit you are applying for.

6. Book an Appointment for Your Application

To submit your appeal or reapply, you will need to book an appointment at your local Voivodeship Office. Some offices allow online bookings, while others require email or phone contact to schedule an appointment. Check out the full list of voivodeship offices and their booking systems here.

Why Choose Rodovery for Your Legalization Assistance?

Navigating through the complex legal requirements and paperwork can be daunting. At Rodovery, we specialize in helping individuals and families with their residence permit applications, appeals, and reapplications. Our experienced consultants will guide you step-by-step, ensuring that every document is in place and that your application stands the best chance of success.

Contact us today to schedule a consultation and receive professional support in legalizing your stay in Poland!